About a year ago I began to work from home fairly regularly, spending at least 1 or 2 days at home. Since October, I had been working from home 3 days a week and commuting to the office the other two days. Since Coronavirus struck, like near everyone else in the country, I’ve been working from home full time.
The following article looks at how I have transitioned to working from home and my top 10 tips for staying sane and productive whilst maintaining a work life balance.
1. “Commute” to work
We first tried this in October when we moved home. We found a local walking route of about 10 – 15 minutes long. The morning walk helps get your brain into the work mindset, start thinking about what you need to do that day and gives a change of scenery instead of being stuck in the same room(s) all day every day.
An added benefit is that it also means you will already have accomplished top tip 2.
2. Get dressed for work (in something comfortable)
I’ve sat in my pyjamas for work many a times and by about midday I always start to feel lethargic and unmotivated. Getting up and getting dressed helps to switch to ‘work’ mode. There’s no need to wear a suit but wear something appropriate – to help mentally separate work from not working and for any video calls you might have. But, make sure you are comfortable.
3. If you don’t have an office – ‘prepare your workspace’
Not everyone has an office at home – I don’t either. For me, I work at the kitchen table. However, when I am working at the table, it doesn’t feel like I’m at ‘home’ and when I’m eating at the table it doesn’t feel like I’m at ‘work’.
For example, for me, to separate the two, I transform the kitchen table into ‘work’. I move the table mats and the vase that normally rests there and swap it for my laptop, whiteboard and tea. This again allows me to switch to ‘work’ mode.
I typically try to avoid the sofa as a workspace, in a previous house I ended up turning it on a couple of times and have sucked hours out of my day from productivity which I had to make up later. There’s time for TV after work. If you can though, I would 100% recommend buying a radio as it helps to recreate that background chatter of the office and has the additional benefit of reducing the feeling of loneliness that can build when working from home alone.
4. Be consistent with lunch
This one is nice and simple. Try and keep a routine; same start time, same lunch time, same finish time. The primary one is to be consistent with lunch time. It helps keep the brain ticking over, gives you a deadline to work towards and gives a good structure to the day.
Just like at work, I would say that lunch shouldn’t be eaten at the desk, if you do, it makes you think you should carry on working – even if you have good intentions to take a break. Go sit on the sofa, or if the weather is nice, out in the garden/balcony which gives the brain a welcome break from work.
5. Clock off at your pre-defined time
Its key to ensure you finish at the time you have set yourself. If you work 8 hours a day and start at 9, make sure you finish at 5. I’ve always found an implicit guilt that I haven’t done enough work throughout the day and need to work a little bit more. Even though I know it’s not true (I’m actually more productive at home) I always hang on a few extra minutes.
This doesn’t give the brain enough time to rest from day to day or allow you to think about the work tasks that needs your brain whirring – which most will do in their down time. So, shut off the laptop sharpish when work finishes.
6. Happy scenery setting
I’m a firm believer that there are four key things that make a workspace a good place to work.
1. A Plant
2. Natural Light – preferably so you can see out of a window
3. Desk items / wall decorations – somewhere to jot notes, a picture or even a calendar
4. Access to good tea/coffee
7. Communication is key
Where the home office differs mainly from a collective office is the ability to talk to your colleagues – and other humans in general. There are a lot of interactions you miss at home; the hubbub of the office, picking up on nuggets of knowledge from background noise, project specific conversations and the water cooler conversations about home and personal life.
As I mentioned before, a radio can help recreate the ‘hubbub’ or office noise, but it’s important to setup conversation channels on your conversation application of choice (e.g. slack) for different purposes and to encourage input to them. These might be:
· A project channel – say what you’re doing on the project, why you are doing it, what help you might need or any nuggets of information you have discovered
· General chat – this might be with for your project team, organisation team or even the whole company just to discuss the geographical news, big stories of the day, funny articles or something to inspire
· Can the slack chat be a meeting? – it’s worth asking if you can make a couple of your one on one conversations a phone call just to get that human verbal interaction. Tone and emotion can be lost online so it’s good to talk over the phone.
8. Take breaks
Short and simple – take regular breaks. 5 minutes between meetings, ten minutes to make a tea and call a colleague, 5 minutes after finishing a difficult task to unwind. Whatever you do, take regular breaks.
9. Limbering up
For anyone who has watched Zombieland, the importance of staying limber is already obvious. For everyone else, getting up, stretching, moving about during the day helps reduce the risk of bodily niggles. It’s good for the body, and if it’s good for the body, it’s good for the mind.
A good one to do is to join calls on the phone if you don’t need to see the screen and walk around the house. Not much space? Doing stretches on the hour every hour can be done stood at your desk or even whilst the kettle is boiling.
10. Task list
For my ‘office’ I have a little whiteboard. It has my long-term goals on it, my side projects (like articles or code), my day to day tasks and things I need to do for the house (although, that does mean that I’m reminded daily that I still haven’t rung a window cleaner).
These keep my deliverables in focus, allow me to keep refocusing my priorities and means I can quickly answer the ‘what is on your plate now’ when the project manager calls me. This also means I can accept or reject new tasks based on how busy the whiteboard says I am.
This means you aren’t taking too much on, aren’t having to consistently work late and thus allows you to understand what needs to be done to plan your work and home tasks for life balance.
Conclusion
So, these are Aiden’s Top 10 Tips for working from home. I hope it gives you some good ideas for how to stay happy when working at home. Any tips of your own you want to share? Let me know
